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Groups

Groups are of particular importance for cooperation. They bring members of teams together, allow easy exchange of data in common bases, the so-called group bases, and transfer user-managing functions directly to the team. The larger your team, the more you will use groups.

Do you want to use groups for collaboration in your team? This article explains everything you need to know for this.

Group roles

A SeaTable Group can have an unlimited number of group members. However, the group members must be part of your team.

Each group member has one of the three roles: owner, administrator or member. The user who creates a group is the group owner. He or she can add other group members and group administrators and change the permissions afterwards. A group always has only one owner, but ownership can be transferred. A group administrator has extensive management options for the group and can appoint additional administrators. However, a group administrator cannot delete a group or transfer ownership.

ActionOwnerAdministratorMember
Rename groupYesYesNo
Transfer GroupYesNoNo
Delete groupYesNoNo
Add membersYesYesNo
Manage membersYesYesNo

Each group member has write access to all group basses, i.e. the bases that belong to a group. A member can customize tables in a group bass as well as create, change and delete entries. The access right of a group member also includes the right to create web forms and install plugins.

ActionOwnerAdministratorMember
Create a group baseYesYesNo
Rename group baseYesYesNo
Copy group baseYesYesYes
Export group baseYesYesYes
Delete group baseYesYesYes
Creating User/Group SharesYesYesYes
Create invitation linkYesYesNo
Create external linksYesYesNo

Creation of groups

You create a group using the New Group button in the Bases library. Enter a descriptive name for the group and confirm the creation of the group with Submit. The created group is then created and displayed under the existing groups.

It is currently not possible to change the position of the groups in the Bases library (as of September 13, 2020).

Management of groups

Groups are managed by clicking the triangle icon to the right of the group name. Only the owner and administrators of groups have the necessary permissions for this. Belongs to the administration:

  • Rename group
  • Manage group members
  • Transfer Group
  • Delete group

Rename group

Group owners and administrators can rename groups. Click the triangle icon to the right of the group name. The Rename option now appears in the menu. Select this to perform the renaming.

Transfer Group

Group owners can transfer groups to other group members, i.e. transfer ownership of the group to another user. Click the triangle icon to the right of the group name and select Transfer in the menu that opens. In the Transfer Group dialog that opens, enter the name of the group member to whom the transfer is to be made. Confirm the transfer with a click on Send.

Delete group

You can delete groups of which you are the owner or administrator and which do not contain bases. Click the triangle icon to the right of the group name and select Delete Group from the menu that opens. To permanently delete the group, confirm the security prompt.

Manage group members

The owner and administrator can add and remove members to a group and change the permissions of existing group members. Click the triangle icon to the right of the group name. The Manage Members option appears in the menu. The Manage group members pop-up that opens displays the current members and their roles.

To change the permissions of a group member, click on the pencil icon to the right of his or her current role and select the new role in the drop-down menu that opens. To remove a member from a group, click on the cross icon to the far right of the name.

You add a new member using the Search for user input field. Enter the name of the user to be added to the group. SeaTable has auto-complete, which means that you will see users matching your entry. Only users who are part of your team can be added to a group.

Management of group bases

Add a group base

Owner and administrator can create so-called group bases in a group. All group members have read and write access to these bases. The creation of a group base is similar to the creation of a personal base. You can find more information about creating bases in the article Bases in the section Data Management.

Manage Group Bases

Owners and administrators can manage group bases without restrictions - like personal bases - i.e. they can rename, export, share and delete group bases. For more information on managing bases, see the Bases article in the Data Management section. Group members have limited management options for group bases.

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