Sports club goes digital - with SeaTable

As a manager of a sports club, there are many areas to keep track of and manage, be it general accounting, pitch bookings or task management for all members. The Berlin Hockey Club uses SeaTable to transfer the many individual systems that currently exist into a single system and thus digitize its processes.

Berlin Hockey Club

division

Sports Club

Founded

1905

Location

Berlin, Germany

Employees

1-10

The wide range of tasks requires a flexible tool

The Berlin Hockey Club is a multi-discipline club, in addition to hockey, sports enthusiasts can also play tennis and lacrosse here. In the field of hockey, the now 215-year-old traditional club proudly counts itself among the most successful hockey clubs in Germany. In the hockey division alone, 800 members are active in sports. Both the men's and women's teams play in the 1st Bundesliga.

The daily tasks that arise in a sports club are varied. As a club manager, you have general administrative tasks, you look after members, do budgeting and take care of legal matters and insurance. Concrete examples would be, for example, planning trips to away games in consultation with the relevant coaches, collecting subsidies and organising coach training. In addition, there are numerous daily meetings with employees and volunteers.

With this wide range of tasks, the requirements for a supporting system naturally grow.

I have tried many apps, such as Asana, Monday or Google Docs. I liked the Excel base the most with SeaTable, as it is simply mapped more nicely than in the other tools. Processes are shown more clearly and links are much easier to create.

Timo Stephan, Club Manager of the Berliner Hockeyclub E.V.

Handling of sensitive data and communication with honorary offices

Due to the diversity of the tasks, several solutions have been used so far. Some things were done in Excel, some in Google Docs, the Berlin Hockey Club has even tried Asana, Monday and Trello in the past. However, the desire for a superordinate system, which should lead to more clarity and an establishment of general structures, was always present.

In addition, the club manager Timo Stephan would like to see better handling of sensitive data. He often has to deal with such data in his daily work. Be it trainer salaries or contact and account data, which must be shared securely with the appropriate people.

Many sports clubs are supported primarily by the commitment and enthusiasm of volunteers. As club manager, Timo Stephan distributes a wide variety of tasks to them and also always wants to keep track of the status of the distributed tasks. Now, volunteers are not on site every day, which of course makes communication more difficult. Phone calls and emails in the inbox pile up, and the overview is quickly lost. A mobile solution must be found to be able to include all these people.

SeaTable for clearer structures and better communication

The communication with volunteers, coaches and committee members, who are not in the office every day, was made much easier by SeaTable. With the online spreadsheet solution SeaTable, the Berlin Hockey Club has found a way to distribute all its tasks in a structured and reliable way. In addition, it is easier to plan with SeaTable, because each task can be assigned a corresponding amount of time. Completed tasks can be marked as such by the corresponding employee and make it easier for the manager to monitor the set quarterly goals.

Also for sensitive data a solution could be established with SeaTable. By assigning access rights, these can now be viewed much more easily and do not have to be isolated on the computer of the club manager.

Due to the flexibility of SeaTable spreadsheets, the previously isolated systems can all be mapped together with SeaTable and transferred into a single system. The individual structures can be linked much more easily in SeaTable, resulting in a very good overall view.

Timo Stephan is enthusiastic and thinks about which functions he can still map in SeaTable. SeaTable definitely has the potential and he will continue to curiously test every new feature of SeaTable to see how he can use it profitably for the Berlin Hockey Club. In any case, he is glad to have come across SeaTable.

"As a sports club, we have limited financial resources available to us. That's why I think it's great that we can use SeaTable for free."
Timo Stephan, Club Manager of the Berliner Hockeyclub E.V.

The flexible structure of SeaTable allows the migration of many small processes into a superordinate system.
Thanks to the ease of use of SeaTable, no training of volunteers is required, making it much easier to coordinate the various tasks.
By restricting access rights, even sensitive data such as salaries, contact and account data can be stored in SeaTable.

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Sports club goes digital - with SeaTable

Berlin Hockey Club

division

Founded

Location

Employees

The wide range of tasks requires a flexible tool

Handling of sensitive data and communication with honorary offices

SeaTable for clearer structures and better communication

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