In SeaTable you manage your user account yourself via the personal settings. You also configure the security of your account with password and, if necessary, 2-factor authentication via the menu, which you access by clicking on your avatar in the upper right corner.
This article explains how you can change your personal settings incl. password and thus adapt them to your needs.
The profile includes your avatar, name and contact email address.
The avatar is a small image file that is used in many places in SeaTable alone or together with your name as a placeholder for your user (e.g. in shares). You can use an image file in GIF, JPG/JPEG and PNG format with a maximum size of 1MB as the avatar image. You change the avatar image by clicking on the current image. In the file manager that opens, search for the desired image file and confirm your selection. SeaTable uploads the image and automatically scales it to the correct size.
The name is the designation for your user in your team or in SeaTable. You can choose the name freely. We recommend a descriptive name, so that other team members can identify you without much effort.
The contact email address is displayed here for information only. You or the team administrator can only change it via the account management.
You can change your password by clicking Update. In the window that opens, you must first enter your old password and then enter a new one twice.
You can use SeaTable in five languages: English, French, German, Russian and Chinese (as of 04 August 2022). Click on the current language and simply select the desired language from the drop-down list. With the change, the personal settings will be reloaded and the page will present itself in the selected language.
Email notification of table changes #
Define here which changes and how often you want to be notified of changes by e-mail.
2-factor authentication #
2-factor authentication (2FA) provides optimal protection of your user account and thus your data against unauthorized access. When 2FA is activated, you must enter a time-dependent code in addition to your user password when logging in. This code or token is generated by a 2FA app on your cell phone or tablet. Such an app, of which there are numerous free ones in the iOS App and Android Play Store, is a prerequisite for 2FA.
To enable 2FA, click Enable 2-Factor Authentication and scan the displayed QR code with the app. The app will then generate and display a six-digit token. Enter this token in SeaTable. When you confirm the entry, access protection is activated by mobile phone code. For future logins, you will now have to enter the current token in addition to the password.
To enable you to access SeaTable even if you lose your 2FA generator, SeaTable offers you so-called replacement tokens when you activate your 2FA. You can use these as an alternative to the mobile phone token. The replacement tokens can only be used once.
A new set of 9 replacement codes - in case the old ones are lost or used up - can be generated in the same place in the personal settings after 2FA is activated.