Creating and managing an online to-do list with an app has many advantages. Various to-do list apps support you in your daily business as well as in project management. Read in this article why it is worthwhile for your company to use them and what concrete possibilities an online to-do list offers you.
An example of a to-do list
In project management, for example, it is important to keep track of all pending tasks and to work through them one by one.
Such a to-do list contains the specific task, the time limit and the responsibilities. A status column could indicate when the to-do is being processed or completed. A "pending" status, when waiting for an answer or input, is also conceivable. Your to-do list could look like this "
Why should you run to-do lists online as a business?
Below you will read four reasons why it is worthwhile to use an online to-do list or several at once in the working world. This will help you find your inner peace and work more efficiently:
Do not forget any to-dos
The online to-do list functions as a kind of filing system for all thoughts. You can invest five minutes in the morning after getting up to file all ideas and urgent tasks. Type them into your to-do list app or use the voice function. Then you have time to start the morning without stress.
When you start work, you sit down in front of the online to-do list and move the new tasks into appropriate categories, summarise them, assign deadlines and responsible persons. No matter when and where a task occurs to you, you can quickly document it. This applies to everyday business as well as work on projects.
The available to-do list templates and tools also help you to organise the tasks. You can see where scheduling bottlenecks arise and which tasks mean a bottleneck for a task chain. It also becomes clear which tasks belong together and where the responsibilities lie.
If task management no longer takes place in your head, but in an online to-do list, you bring structure to your thought processes.
Achieve spiritual clarity
This structure and the certainty that you can rely on the tool helps you to achieve inner peace. You are clear about what you have to do today. So you can concentrate fully on the tasks at hand and block out everything else.
Manage work and communication in the team more easily
Digital to-do lists also have advantages for teamwork. The lists give you the opportunity to delegate work and work together on projects. If your task depends on the input of an employee, you create the corresponding to-dos for them. This way, everyone benefits from a clear and efficient working environment.
Take a look now at the to-do list apps and programmes available online.
Three online to-do lists in comparison
There is a wide choice of to-do list apps. You can create a simple to-do list in Excel, use a free to-do list that has already been created or make task management easier with additional features. The following is a comparison of three programmes.
Todoist: A comprehensive alternative to Wunderlist
One of the most widely used tools for online to-do lists was Wunderlist. After its discontinuation in 2020, users had to look for alternatives. Todoist offers one such alternative.
Tasks can be marked as done in small circles and pushed from one daily list to the next. Other features are that priorities and labels can be entered. Linking with your own calendar, a voice assistant on your mobile phone and other tools is also possible.
In the free version, you can run five active projects and work with five members per project. File uploads and filters are limited. For 3 € per user per month, you increase to 300 projects and 25 team members; for 5 € per user per month, it is 500 projects with 50 team members.
Microsoft To Do: The versatile to-do list app
With Microsoft To Do you get both a daily planner and a tool for task lists. You can integrate the tasks from Outlook and work synchronously on a list from all end devices.
The individual to-dos can be moved and checked off. Reminders and recurring tasks are also possible. Microsoft To Do is available free of charge.
Projoodle: An online to-do list based on Doodle
Projoodle wants to make it easier to collaborate with external people. Similar to sending a Doodle link for appointments, task management should also work without logging in. The Projoodle programme was developed with this aim in mind.
With Projoodle, you get a free to-do list that is easy to create and manage. As an additional feature, there is a Kanban board view. The server of the to-do list app is located in Germany, so Projoodle is also suitable for working with sensitive, personal data.
Tips for the successful implementation of your to-do list
Once the choice of tool has been made, it is time to create the first online to-do list. Keep the following tips in mind when implementing it:
- At least three lists or views: Keep not one, but three to-do lists in the app for your daily work. Enter all tasks in a backlog. A weekly list contains the tasks for a specific week. The daily list helps you to manage your working day.
- End the day by planning for the next day.
- Allocate a buffer to allow for unplanned events.
- Celebrate your success. Choose a tool where you can tick off tasks or enter a green "Done". That gives you a good feeling.
SeaTable as an alternative solution for your online to-do lists
SeaTable is a tool that allows you to organise tasks, information, processes and ideas easily and clearly. You benefit from a classic to-do list view or can use alternative forms of representation such as the Kanban board or a Gantt chart.
Another interesting feature is that you can attach files such as an email or a graphic to tasks. This way, you get all the information in one tool at a glance at any time and can successfully collaborate on your own lists or in a team.
With SeaTable, you can start immediately with the free version and the interactive to-do list template. Additional features are available in the Plus version for €7 per user per month, the Enterprise version for €14 per user per month or a dedicated cloud solution.
Online to-do lists are an important tool for getting through everyday life in an organised way - access to the to-do list is made possible from anywhere. Work and communication can be managed more easily in a team.
You have the opportunity to structure your work better and no longer forget anything.
Image source Cover image: © Tarokmew/Adobe Stock