SeaTable 1.2 now live! Taking giant steps towards better data management

SeaTable is the ultimate solution for data management and online collaboration. With its rich field types, organization / group / team management and collaboration functions as well as various templates and plugins, SeaTable unleashes your team's full productive power with its automated data processing and workflow.

We are thrilled to announce the official release of SeaTable Version 1.2. SeaTable 1.2 has some major updates in functionality and user experience in store for you. For the full list of changes, check the changelog. In this release note, we present some of the most exciting new features to you.

More colours and symbols in the base library

The base library looked a bit boring in the past? That's over now! In the new version you can change the icon and color of each base. You have a total of 12 colors and more than 25 icons at your disposal. Just click on the pencil icon to the right of the base name and design according to your wishes.

Customizing base icons and colors will help you organize and find your bases, especially when you have a lot of bases there. In a soon-to-be-released version, the base header color inside the grid editor will be synced with the icon color.

Batch export of files or images

At some point, you may want to download all files and pictures attached to your table. When archiving a base, for example, the new batch export function may come in handy. When batch-exporting, all files or images in one column get wrapped in a ZIP-file and you can download the package to disk.

In the context menus of the column types File and Image you will find the function "Download All". With a click on this, SeaTable displays the resulting ZIP file and also the number of items to be downloaded in a pop-up. Another click on the download icon starts the download of the archive.

Journey into the past - Snapshots

In SeaTable you always have an overview of the processes in your bases. The log lists all changes, additions and deletions of records as well as all other processes in a base. In addition, SeaTable automatically creates snapshots every 24 hours of bases that are actively being worked on.

A snapshot captures the state of a base at the time of its creation. Put differently, snapshots are basically machines to travel back in time. You want to see what a base looked like three days ago? Forget the log, use the snapshot!

You can call the available snapshots of a base from the spreadsheet view or the advanced options in the base library. (Keep in mind, your subscription determines the time span for which SeaTable stores snapshots!) When restoring a snapshot from a base, a new base is created. So, no worries about overwriting your current base.

Duplication of views

View customization is one of the greatest features that SeaTable provides. You can sort, group and filter records, hide columns and lock views. Then you can save these combinations as an individual view. When you need this one view again, your data in the right shape and form is just one click away.

This feature has now become even stronger. In the past, it has taken a bit of busy work when creating a new view similar to an existing one. All the sort, group and filter conditions had to be set up from scratch again. Now this frustration is gone. With SeaTable 1.2, views can be duplicated.

In the view menu you will find the menu item 'Duplicate View'. Clicking on it creates a new view based on the existing one. All adjustments to the sorting, group and filter conditions in this new view are then quickly made.

Fine-grained sharing permissions (Enterprise subscribers only)

A SeaTable Base can be easily shared with other users. Sharing permissions also give the sharing user full control over who can change the data in a shared base or who has read-only access. Enterprise subscribers now have even more control over shared bases. Responsible for this: The new functions view sharing, row locking and column permissions.

View sharing

Instead of sharing an entire base, Enterprise subscribers now have the option to share only specific views on a base's data. Filter the data, hide columns, sort and group the records so that the view speaks the desired message loud and clear, and share only that with your colleagues. This is what the new 'Share View' function is for.

When sharing a base - even when read-only - you expose the entire data in the base. With shared views, the recipients only have access to the data you want them to see.

Row locking

You need to share a base with other team members, but you want to keep them from changing the content of one or several rows? Then SeaTable 1.2 has exactly what you need: the new row locking function.

Right-clicking on a cell calls up the context menu of the row and there you will find 'row lock'. As soon as a row is locked, a red triangle is displayed in the upper right corner of the row number on the far left. Repeat the process to unlock. Base administrators (base owners as well as group administrators) can unlock any row ; other users can only unlock rows locked by themselves.

Column permissions

Besides row locking, base administrators can also limit access to particular columns. Specifically, they can decide who can edit values in a particular column: nobody, administrators only or specific users. Needless to mention: Column permissions can of course be combined with row permissions.

column permissions are available for all column types. Open the column context menu and select 'column permissions edit'. The wizard that pops up will guide you through the rest.

General improvements

Apart from the new functions, the SeaTable developers have also worked hard to polish existing functions and improve the user experience. One particular focus was SeaTable's usage on different screens and especially mobile devices. As a result, the various views should now work just as well on mobile devices as on desktop screens.

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Meng Wu
Meng is a software testing engineer and is also in charge of technical support at SeaTable. He is one of the few people that know SeaTable and SeaTable API at expert level, right from the very beginning. Meng speaks German, English and Chinese and is your friend 'Karlheinz' on the SeaTable Forum.