SeaTable 1.2: A giant step forward with data management

SeaTable is the ultimate solution for data management and online collaboration. With its rich field types, organization / group / team management and collaboration functions as well as various templates and plugins, SeaTable unleashes your team's full productive power with its automated data processing and workflow.

We are thrilled to announce the official release of SeaTable Version 1.2. SeaTable 1.2 has some major updates in functionality and user experience in store for you. For the full list of changes, check the changelog. In this release note, we present some of the most exciting new features to you.

More colors and symbols in the base library

The base library looked a bit boring in the past? Not anymore! You can now change the icon and color of every base. At your disposal: 12 colors and more than 25 icons to choose from. Just click on the pencil icon to the right of the base name and design your style.

Customizing base icons and colors will help you organize and find your bases, especially when you have a lot of bases there. In a soon-to-be-released version, the base header color inside the grid editor will be synced with the icon color.

Batch export of files or images

At some point, you may want to download all files and pictures attached to your table. When archiving a base, for example, the new batch export function may come in handy. When batch-exporting, all files or images in one column get wrapped in a ZIP-file and you can download the package to disk.

In the context menu of columns with file and image types, you'll find the 'Download all' function. By clicking the menu item, SeaTable will present you the resulting ZIP-file and show the number of elements to download. One more click and you have all the files in one compact archive.

Journey into the past - Snapshots

In SeaTable, you are always on top of what is going on in your bases. The log lists off all the modifications, additions, deletions of records as well as all the other operations in a base such as comments and column modifications. Additionally, SeaTable automatically "snapshots" bases in active daily use every 24 hours.

A snapshot captures the state of a base at the time of its creation. Put differently, snapshots are basically machines to travel back in time. You want to see what a base looked like three days ago? Forget the log, use the snapshot!

You can call the available snapshots of a base from the spreadsheet view or the advanced options in the base library. (Keep in mind, your subscription determines the time span for which SeaTable stores snapshots!) When restoring a snapshot from a base, a new base is created. So, no worries about overwriting your current base.

Duplication of views

View customization is one of the greatest features that SeaTable provides. You can sort, group and filter records, hide columns and lock views. Then you can save these combinations as an individual view. When you need this one view again, your data in the right shape and form is just one click away.

This feature has now become even stronger. In the past, it has taken a bit of busy work when creating a new view similar to an existing one. All the sort, group and filter conditions had to be set up from scratch again. Now this frustration is gone. With SeaTable 1.2, views can be duplicated.

In the view menu, you will find the menu item 'Duplicate view'. Just one click and a new view is created based on the existing one and all adjustments to the sort, group and filter conditions are quickly done.

Fine-grained sharing permissions (Enterprise subscribers only)

A SeaTable base can be easily shared with other users. Thanks to sharing permissions, the sharing user also has full control over who can modify the data in a shared base or who has read-only access. Enterprise subscribers now get even more control over shared bases with view sharing, row locking and column permissions.

View sharing

Rather than sharing an entire base, Entreprise subscribers now have the possibility to share a particular view of a base. Filter the data, hide columns, sort and group the records so that the message is loud and clear and make only this available to other users. This is what view sharing is for.

When sharing a base - even when read-only - you expose the entire data in the base. With shared views, the recipients only have access to the data you want them to see.

Row locking

You need to share a base with other team members, but you want to keep them from changing the content of one or several rows? Then SeaTable 1.2 has exactly what you need: the new row locking function.

Right click on a cell, and you'll find 'Lock row'. Once a row is locked, a red triangle appears in the top right corner of the row number on the far left. To unlock, repeat the operation. Base administrators (base owners as well as group administrators) can unlock any row, while others can only unlock rows that are locked by themselves.

Column permissions

Besides row locking, base administrators can also limit access to particular columns. Specifically, they can decide who can edit values in a particular column: nobody, administrators only or specific users. Needless to mention: Column permissions can of course be combined with row permissions.

Column permissions are available for all column types. Open the column context menu and choose 'Edit column permissions'. The little wizard that pops up will guide you through the rest.

General improvements

Apart from the new functions, the SeaTable developers have also worked hard to polish existing functions and improve the user experience. One particular focus was SeaTable's usage on different screens and especially mobile devices. As a result, the various views should now work just as well on mobile devices as on desktop screens.