Sending an e-mail with a button

With the help of a button in your rows you can send e-mails to one or more recipients. All you need to do is add an email account in SeaTable in advance.

Sending an e-mail with a button

First, when you create the button, select the Send Email action.

Selection of the action "Send e-mail

Under Account Name, select an account from which you want to send the email. If you do not see an account in this field, you must first add an email account to SeaTable.

If you do not see an email account, you must first add an email account to SeaTable

Note
Detailed instructions on how to set up your email account for sending emails can be found here. The account you add will be available for selection when you create the button afterwards.

Now define the subject and content of the e-mail.

Set the subject and content of the email

If you have activated the Formatted text slider, double-clicking on the text field opens the familiar editor in which you can create longer texts with formatting, lists and images. A special feature here is that you can also insert columns.

Insert columns in e-mail texts

Select the recipient (s) of the email. Optionally, you can also select recipients who should receive a copy of the email or to whom you want to reply with the email. You can enter multiple recipients separated by commas. Use the name of a column in curly brackets to quote the contents of the column.

Specify the recipient(s) of the email. Optionally, you can also select recipients who should receive a copy of the email or to whom you want to reply with the email.

Optionally, you can add an attachment to the email. Note, however, that you cannot simply upload files, but must first save them in a file column of the table. In the Attachments field, you can then select one or more file columns from which you want to attach the files to the email.

Files that you have added to a file column of your spreadsheet can be used as attachments to the e-mail

Conditional execution of multiple button actions

The button is a special type of column that allows you to perform several actions simultaneously by pressing a button. You can specify the timing of actions by conditionally executing a subsequent action. Thus it is possible to switch actions one after the other.

For example, you may want to save a PDF document in a file column with one click and attach the file to an email afterwards. This may cause the problem that the email is sent before the PDF for the attachment has been created.

To prevent this, you can link the execution of button actions to filter conditions. In the mentioned use case, for example, you can add as a filter condition that the email will only be sent if the file column in the same row is not empty. This way you establish a clear sequence: When the button is pressed, SeaTable must first create a PDF, because the email can only be sent with an attachment.