Set up Gmail to send emails via SMTP

Gmail, Google's popular email service, is a good alternative for sending automated emails via SMTP (Simple Mail Transfer Protocol). Although Gmail is otherwise easy to use, using it to send email via SMTP turns out to be tricky. But with this tutorial, you will soon be able to use Gmail for sending emails in SeaTable.

Attention for workspace accounts
While this guide focuses on using free @gmail addresses, it applies just as much to Google Workspace accounts. If you have a Workspace account, you just need to make sure that 2-step verification is enabled.

You need an app password instead of your normal password

In order to send email with your Gmail account, you need a special app password to set up in SeaTable. With your normal Google password SMTP will not work. Fortunately, it is easy to get such an app password.

  1. Open App Password from Google and sign in with your account.
  2. Select Mail and Other (custom name).
  3. Enter a custom name such as SeaTable.
  4. Generate the app password and save it on your computer.

Create app password at Gmail for SMTP sending.

Save the password on your PC
For security, Google shows you the password only once. If you don't save it, you have to delete the app password and create a new app password.

Creating the SMTP account in SeaTable

Now you need to add your Gmail account as a third party in your SeaTable Base. To do this, the following steps are necessary:

    Third-party integration via the advanced base options

  1. Open the advanced base options via the three dots in the upper right corner.
  2. Select the Third Party Integration option.
  3. Add a new email account.
  4. Enter the following information:
    • Account name: any
    • Sender: {Ihre Gmail Adresse}
    • SMTP server: smtp.gmail.com
    • SMTP port: 587
    • Benutzername: {Ihre Gmail Adresse}
    • Passwort: {Ihr eben erzeugtes App-Passwort}

    5. Use Gmail account for SMTP sending in SeaTable.

Send emails via automation

After that, you can use the email account created in your SeaTable Base to send emails via automation or button.

If you want to learn more about this useful automation, read the article Email Sending by Automation.